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Contest Rules

Only entries that have complied with the below terms and conditions will be considered for the contest. Due to the number of entries, we are unable to contact applicants to ask them to makes changes after submission. Before you submit, please ensure you have read the terms and conditions.

Contest Item

This year, the signature item is ‘button’ (ボタン/ぼたん/botan). Each entry wanting to be judged for prizes must include this item somewhere in their video.


Entries must be received by Friday, October 20, 2017. Late entries will not be accepted.

Time Limit

Videos must be no longer than 3 minutes, including credits. Entries that exceed this limit will not be considered as winning entries for the contest.


Select from the 4 divisions listed below:

Junior Secondary (Years 7 – 10)
Senior Secondary (Years 11 – 12)


By completing the application form, you acknowledge that you have received consent from all visually identifiable people who appear in the video.

In obtaining consent, identifiable people must be made aware that the video may be made available to the general public.

Entry Form

Each video must be accompanied by an application form. Applicants under 18 years of age must have the form submitted on their behalf by a teacher, parent or guardian. Teachers may only complete the form on the condition that they have sought consent from the parent or guardian of any student appearing in the video.


There are no restrictions on style or theme, but all works must include Japanese language content.

Number of Submissions

Schools may enter the contest as many times as they like. Entries from previous years will not be accepted.


Under Australian law, copyright material can be used for research or study purposes, as long as it is not used excessively.

Licensed music is covered for this use in all government schools in Australia by an agreement with APRA (Australasian Performing Rights Association).

This right does not extend to uploading videos to the internet. Videos that use copyright material without permission will not be accepted in this contest.

As such, we strongly encourage participants to use music from the Creative Commons, where music is available for public use. See our handy hints for more information.

All entrants must ensure there are no corporate logos shown during the video. This includes anyone wearing and/or displaying corporate logos. Entrants are advised to remove or obscure labels/brand names from any commercial products used in their videos. (School uniforms are exempt from this condition.)

The entrant retains copyright over their work, but by entering the Video Matsuri Contest, the entrant grants permission to The Japan Foundation, Sydney to reproduce the video on any Japan Foundation websites and social media channels, to use the video for instructional purposes, and to screen entries for public viewing and promotional purposes.

All music and images used must be:

  • accompanied with the appropriate permissions and clearances.
  • original, permitted or copyright-free.
  • credited/acknowledged when filling out the registration form.

The entrant is responsible for ensuring that the film does not infringe the rights, including but not limited to, copyright or intellectual property etc. of another person, group or entity.

The Japan Foundation, Sydney cannot provide any legal advice on copyright issues.

More information about copyright.

Format/File type

If your film file size is more than 50MB, compressing your video will make it smaller and easier to upload. A number of file compression programs are available online.

When you compress your file, it should be converted to one of the below file formats:

  • .MOV
  • .MPEG4
  • MP4
  • .AVI
  • .WMV
  • .FLV
  • 3GPP
  • WebM

See recommended encoding settings.

Naming Your Files

We receive many entries for the Contest. Please ensure your file is named using the following format so it can be easily found.

[Division_School Name_Film Name]
Junior Secondary_Hogwarts School of Witchcraft and Wizardry_Severus Snape’s Weekend

Aspect Ratio

Videos should be saved in 16:9 format. We will accept videos in 4:3 format, but this will result in black columns on either side being added when displayed on our website. Formats other than 16:9 and 4:3 will appear distorted, and are best avoided.

See recommended resolution and aspect ratios.


Entrants must be residents of Australia or New Zealand.


All winners will receive trophies. Prizes also include $100 Madman gift vouchers for division winners and DVDs for special award recipients – courtesy of Madman Entertainment.


Winners will be announced in late November.

Note: The website is currently under construction.  All entries will be able to be viewed from 11 December.

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